Ordering for GCMS notes (ATIP)
What are GCMS notes? How to interpret them? What are they useful for? Is there an available sample?
The only way to know the most detailed information of an application is by ordering GCMS notes. Below is a complete guide to understanding what they are, and how to interpret them. A sample is also given as to see what the notes look like.
What are GCMS Notes?
The GCMS (Global Case Management System) is a system used by Immigration, Refugees and Citizenship Canada (IRCC) to process immigration and citizenship applications. It is also used by the Canada Border Services Agency (CBSA).
The system contains a detailed record of each applicant’s file, including correspondence to and from IRCC, documents received from the applicant, detailed notes from the officers reviewing the file, and other relevant information.
How to apply for GCMS Notes?
The GCMS notes are issued under the Access to Information Act or the Privacy Act (ATIA), which is a federal law allowing any person to get access to information about them from the federal government.
In order to be allowed to apply for the notes, you have to be a Permanent Resident or a Canadian Citizen. If you are not, you can still get your notes, but you will have to go through a representative that is either a Permanent Resident or a Canadian Citizen. This representative will apply for an Access to Information Act or Privacy Act request on your behalf.
ORDER YOUR EXPRESS-GCMS NOTES (100~200 $CAD)
How long does it take to receive the GCMS Notes?
the request is for a large number of records, or
the request requires a search through a large number of records and meeting the original time limit would unreasonably interfere with the operations of the government institution.
A time extension may take place if consultations are necessary to comply with the request. If the required time extension is greater than 30 days, IRCC or CBSA will notify the applicant about the extension and its length.
In general, you can expect 30 to 40 days to receive GCMS notes, but it may take up another 30 to 60 days in some cases.
When to order GCMS Notes?
For permanent residence (PR) applications, you can order GCMS notes as soon as the R10 completeness checks stage.
R10 refers to Regulation 10 of the Immigration and Refugee Protection Act, and is the phase of the processing of your application where IRCC checks that all the information and documentation is complete. This stage is usually done within 1 month of applying to IRCC.
The right time to order GCMS notes for PR applications would be around on the 2nd to 3rd months after applying.
You can also order GCMS notes after your application for a temporary residence visa or permanent residence has been processed and a decision has been reached by IRCC (positive or negative).
If the decision was negative, the GCMS notes will let you in on the reasoning of the immigration case officers behind the refusal.
Who can apply for GCMS Notes?
- Permanent residence: Express Entry, Family Sponsorship, Atlantic Immigration Pilot, Start-up visa, etc.,
- Temporary residence: Tourist/Visitor Visas, Study Permits, Work Permits, etc.
GCMS Report helps you to:
- Get detailed information about how your application has progressed
- Get the officer’s analysis of the application and detailed reason for refusal
- Ensure that the documents and information submitted to IRCC has received.
- Prepare yourself for upcoming interview
- Double-check if you have received enough points according to the officer’s assessment
- Make sure there has no miscommunication and everything is in order
- Have an estimate on the next action to take place on your file.
- Have a copy of all the submitted documents and correspondence with IRCC (If requested)
GCMS Notes from IRCC or CBSA?
| IRCC | CBSA | |
|---|---|---|
| Agency | Immigration, Refugees and Citizenship Canada (IRCC) is the department of the Government of Canada with responsibility for matters dealing with immigration to Canada, refugees, and Canadian citizenship | The Canada Border Services Agency (CBSA) is a federal law enforcement agency that is responsible for border control, immigration enforcement, and customs services in Canada |
| Contents | Status update of the file, the officers electronic notes and/or the reason for refusal | Same information as IRCC but may include additional information that is usually redacted by IRCC under statutory exemptions |
| IRCC or CBSA? | There can be situations when requesting from CBSA may be a better choice: – your application is in progress and you want more information about Security Screening – you were found inadmissible and were refused entry to, or removed from Canada – you want maximum possible information about your file and want information from IRCC and CBSA | |
What do GCMS Notes look like?
GCMS notes can span over more than 200 pages, the number of pages depending on the complexity/duration of the processing of the application. The notes can be split into 17 sections, as summarized below:
CLIENT DETAILS: 1 - For Principal Applicant or sponsored person
Created Date: | date application was received by IRCC |
Created by: | code of immigration officer, MC12398 for example |
Updated Date: | last date/time the application had an update |
Updated by: | code of immigration officer, MC12398 for example |
Primary Office: | office that will issue your passport request (PPR), usually local embassy if applying outside Canada |
Secondary Office: | office that will assess your application |
App#: | application file number, starts with a letter followed by 9 numbers |
App Status: | application status, either “open” or “closed” |
App Status Reason: | reason explaining application status above, either “In Progress”, “Approved”, or “Refused” |
Received Date: | date of receipt of application by the Primary Office |
Received Via: | how the Primary Office received the application, either “On-line” or “Mail” |
Lock-In Date: | date of opening of application by IRCC |
Category: | code for category of immigration: “FC1” for Family Class, “SW1-FED” for Federal Skilled Worker, etc. |
Sub-Category: | usually blank |
Group Name: | usually blank |
Group#: | usually blank |
Special Program(s): | usually blank |
Correspond Lang: | correspondence language, either “English”, or other language |
Interview Lang: | “English”, other language, or just blank if no interview is required |
Cost Recovery: | “Complete”, “Deferred”, etc. |
RPRF: | Right of Permanent Residence Fee, either “Complete”, “Deferred”, “Not Applicable”, etc. |
Overpayment: | “Yes”, or “No” |
Loan Warrant#: | usually blank |
Restricted Notes: | “Yes”, or “No” |
Prospective App Delete Date: | date of application withdrawal, if applicable |
Preferred Correspondence Channel: | “Online”, or “Mail” |
Name: | name of principal applicant |
DOB: | date of birth of principal applicant |
# of Client: | number of applicants, including principal applicant and dependents |
# of Potential Visas: | number of visas to be issued depending on number of applicants |
Province of Destination: | as declared in the application |
City of Destination: | as declared in the application |
CSQ File#: | Certificat de Sélection du Québec (CSQ) file number, if applicable |
FOSS Doc#:
Associated App:
SPR Correspond Lang: | correspondence language with Sponsor, either “English”, or other language |
CSC Date:
If eligible:
Misrepresentation:
Family Size:
SA’s Met for:
Status:
Processing Priority:
Financial Support:
Access Via:
Referral #:
HRSDC File#:
Available Funds (CAD): | funds you declared in your application |
Net Worth (CAD):
Sub Eval:
Facilitator:
Ministerial Instruction Criteria:
Ministerial Instruction:
PNC#: | provincial nomination letter number, if applicable |
Issuance Date: | provincial nomination letter issuance date, if applicable |
Valid To: | provincial nomination letter expiration date, if applicable |
Stream: | provincial stream you were nominated under, if applicable |
Other Stream Description:
Eligibility: | “Not Started”, “Calculate”, “Calculation In Progress”, “Review Required”, “Met”, or “Passed” |
Security: | “Not Started”, “In Progress”, “Passed” or blank |
HIRV: | “Not Started”, “In Progress”, “Passed” or blank |
Criminality: | “Not Started”, “In Progress”, or “Passed” |
Org Crime: | “Not Started”, “In Progress”, “Passed” or blank |
Medical: | “Not Started”, “Passed”, or “Failed” |
Misrepresentation: | usually blank |
Info Sharing: | “Not Started”, or “Complete” |
Other Reqs:
Final: | “Approved”, “Refused”, or blank |
There are usually 3 other sub-sections where you can find relevant information about
APPLICATION ASSIGNMENT, SECONDARY OFFICE(S), SPECIAL PROGRAM, and MINISTERIAL INSTRUCTIONS, GROUP NAME, LOAN WARRANT #, if applicable.
We will not dive into details for these sub-categories as they are not as important as the rest or are usually blank.
GCMS Notes sample extract - APPLICATION section
2. CLIENT DETAILS - This section contains the details of each applicant
Created Date: | date of receipt of application by IRCC |
Create By: | code of immigration officer, MC12398 for example |
Updated Date: | date of update of the file |
Updated By: | code of immigration officer, MC12398 for example |
Client/Party: | Principal Applicant, “PA” |
UCI/Party ID: | Unique Client Identifier number or Party ID |
Relationship: | to Principal Applicant, either “Spouse”, “Common-law partner”, “Child”, “Parent”, etc. |
Other Relationship Desc:
Acc: | accompanying spouse or partner, either “N/A”, “Yes”, or “No” |
Name: | name of Principal Applicant |
Gender: | “Male, or “Female” |
DOB: | date of birth of Principal Applicant |
DEP Type:
Dep Type Other Desc:
Effective Date: | date of opening of application by IRCC |
Expiry Date:
Disassoc Reason:
Other Disassoc Desc:
Counterfoil Required: | “Yes”, “No” |
Security: | “Not Started”, “In Progress”, “Passed” or blank |
HIRV: | “Not Started”, “In Progress”, “Passed” or blank |
Criminality: | “Not Started”, “In Progress”, or “Passed” |
Medical : | “Not Started”, “Passed”, or “Failed” |
Misrepresentation:
Min Relief – Security:
Min Relief – HIRV:
Min Relief – Org Crime:
Citizenship: | country of citizenship of Principal Applicant |
CoR: | country of origin of Principal Applicant |
Place of Birth (City/Town): | city of birth of Principal Applicant |
Country of Birth: | country of birth of Principal Applicant |
Marital Status: | “Married”, “Common-law”, “Conjugal”, “Never married / Single”, etc. |
Country of Refuge:
Sponsor Length (months):
Searched By:
Searched Date:
Travel Doc #: | passeport number of Principal Applicant |
Travel Doc Expiry Date: | passport expiration date of Principal Applicant |
Travel Doc Country of Issue : | passport issuance country of Principal Applicant |
Official Language: | “English”, or other language |
Can Communicate English: | “Yes”, or “No” |
Can Communicate French: | “Yes”, or “No” |
Official Language Proficiency Test: | “Yes”, or “No” |
# of Years of Education: | number of years of postsecondary education |
Level of Education:
NOC: | National Classification Occupation code |
Occupation: | NOC code occupation name |
Telephone #:
Fax #:
E-mail:
IRCC #: | biometrics number |
Assessment: | “Complete” |
Other Description:
Info: | “Received” |
Review:
Determination Decision:
Determined by:
Determination Date:
Reference #:
IRB Office:
Individual Ref#:
Issuance Date:
Valid To:
Type: | “Mailing” |
Country:
Apt/Unit#:
Street #:
Street Address:
Street Address2:
PO Box:
City/Town:
Province/State:
District:
Postal Code
CLIENT DETAILS: 2 – For dependents and sponsor
This section has the exact same sub-sections as for CLIENT DETAILS 1 above. There will be as many CLIENT DETAILS sub-sections as there are dependents or sponsors.
GCMS Notes sample extract - CLIENT DETAILS section
Need your GCMS Notes?
3. PARTY DETAILS – This section contains information about your representative, if any.
Information such as name, address, membership #, expiry date, etc.
4. ELIGIBILITY – This section will contain details on the status of the eligibility assessment
Created By: | code of immigration officer, MC12399 for example |
Update Date: | date of update of the file |
Updated By: | code of immigration officer, MC12399 for example |
UCI: | Unique Client Identifier number |
Family Name: | family name of Principal Applicant |
Given Name: | given name of Principal Applicant |
Type: | “Eligibility”, “Selection”, etc. |
Status: | “Not Started”, “In Progress”, or “Passed” |
Status Updated by: | code of immigration officer, MC12345 for example |
Status Date: | date of status update |
Updated By: | code of immigration officer, MC12345 for example |
Due Date: | bring forward date (date the file will be look at again by an immigration officer) |
Assigned To: | code of immigration officer, MC12345 for example |
Assigned Date: | date the file was assigned to an immigration officer |
Assigned By: | code of immigration officer, MC12399 for example |
Activity #:
Total Points:
There are usually 6 other sub-sections: WORK EXPERIENCE, PNC DETAILS (provincial nomination), PROVINCIAL ENDORSMENT LETTER, LANGUAGE(S), EDUCATION, and JOB OFFER. These are usually blank for Express Entry candidates, except for PNC DETAILS for Provincial Nominees.
Language(s)
Language(s): 1
UCI: | Unique Client Identifier number |
Relationship: | “Spouse” or “Common-law Partner” if language results of spouse or common-law partner, or blank if language results of Principal Applicant |
Test Type: | “TEF”, “TCF”, “IELTS”, “CELPIP” |
Test Version:
Test Result Date: | date of test results |
Test Date: | date of test |
Test Official Language: | “First Official Language”, or “Second Official Language” |
Speaking: | speaking score |
Listening: | listening score |
Reading: | reading score |
Writing: | writing score |
Certificate #: | test results certificate number |
Test PIN:
Status: | “Obsolete”, or “Received” |
Source: | “e-app” |
Status Updated by: | “EAIEAPP” usually, system update (not manual by an immigration officer) |
Status Updated Date: | date of update |
Language(s): 2 (etc.)
Same data as Language(s): 1 above but with other language test results or other updates.
Employment History
Employment History: 1
UCI: | Unique Client Identifier number |
Relationship: | “Spouse” or “Common-law Partner” if work experience of spouse or common-law partner, or blank if work experience of Principal Applicant |
Primary Occupation NOC: | National Classification Occupation (NOC) code |
From: | date of beginning of work experience |
To: | date of end of work experience if not current |
Ongoing: | “Y” (yes), or “N” (no) |
Country: | country of work experience |
NOC: | National Classification Occupation (NOC) code |
Employer: | name of employer |
Job Title: | name of job title |
Status: | “Obsolete”, or “Received” |
Source: | “e-app” |
Status Updated by: | “EAIEAPP” usually, system update (not manual by an immigration officer) |
Status Update Date: | date of update |
Province/Territory: | Canadian province or territory if work experience in Canada |
City/Town: | city or town of work experience |
Hours per Week: | number of hours worked per week |
Working Legally: | “Yes”, or “No”, or blank if work experience outside Canada |
Work Permit Category: | type of work permit if work experience inside Canada |
Self Employed: | “Yes”, or “No” |
Studying Full Time at Same Time: | “Yes”, or “No” |
Primary Occupation NOC: | National Classification Occupation (NOC) code |
Employment History: 2 (etc.)
Same data as Employment History: 1 above but with other work experiences or other updates.
Education
Education: 1
UCI: | Unique Client Identifier number |
Relationship: | “Spouse” or “Common-law Partner” if education of spouse or common-law partner, or blank if education of Principal Applicant |
From: | date of beginning of studies |
To: | date of end of studies |
Country: | country of studies |
Canadian Level of Education: | Canadian level of education, or blank if studies outside Canada |
School: | name of school |
Result: | “Certificate, Diploma, Degree”, or “Not completed” |
Canadian Credential: | “Yes”, or “No” |
Full Time/Part Time: | “Full Time”, or “Part Time” |
Status: | “Obsolete”, or “Received” |
Source: | “e-app” |
ECA Level of Education: | “Doctorate”, “Masters or 1st prof degree”, “Bachelor’s or 3yr post-sec”, etc. |
Status Updated By: | “EAIEAPP” usually, system update (not manual by an immigration officer) |
Status Updated Date: | date of update |
Ongoing: | “Y” (yes) or “N” (no) |
Completed Years of Study: | number of years of studies |
Field of Study: | “Business/Mgmt/Marketing”, “Arts/Humanities/Social Science”, etc. |
Foreign Level of Education: | “Doctorate”, “Masters or 1st prof degree”, “Bachelor’s or 3yr post-sec”, etc. |
City/Town: | city or town of studies |
Province/State: | Canadian province or territory if studies in Canada |
ECA #: | Education Credential Assessment (ECA) number |
ECA Issuing Organization: | “World Education Services”, etc. |
ECA Issue Date: | date of issuance of Education Credential Assessment (ECA) |
DLI Name: | if studies in Canada, Designated Learning Institution (DLI) name, or blank if not |
ESL or FSL Study: | “Yes” if English as a Second Language (ESL) or French as a Second Language (FSL) studies, or “No” if not |
Recognized Institution: | “Yes”, or “No” |
Studying Under Award: | “Yes”, or “No” |
Education: 2 (etc.)
Same data as Education: 1 above but with other education credentials or other updates.
There are usually 4 other sub-sections in this EE ELIGIBILITY SECTION that go into the details of the following: JOB OFFERS, OTHER CANDIDATE INFO (about family in Canada), PNC DETAILS (about provincial nomination), and RESEARCH (answers to voluntary research questions asked during the creation of the Express Entry profile).
GCMS Notes sample extract - ELIGIBILITY section
5. ADMISSIBILITIES - This section go into security, criminality, biometrics and medical checks
Security: 1
Created Date: | date of creation of the file |
Created By: | code of immigration officer, MC12345 for example |
Update Date: | date of update of the file |
Updated By: | code of immigration officer, MC12345 for example |
UCI: | Unique Client Identifier number |
Family Name: | family name of Principal Applicant, Spouse, etc. |
Given Name: | given name of Principal Applicant, Spouse, etc. |
Type: | “Security” |
Status: | “Not Started”, “In Progress”, or “Passed” |
Validity Date: | blank |
Status Updated by: | code of immigration officer, MC12345 for example |
Status Updated Date: | date of status update |
Assigned By: | code of immigration officer, MC12345 for example |
Assigned To: | code of immigration officer, MC12345 for example |
Due Date: | bring forward date (date the file will be look at again by an immigration officer) |
Activity #:
Security: 2 (etc.)
Same data as Security: 1 above but for other members of the family included in the application.
Criminality: 1
Created Date: | date of creation of the file |
Created By: | code of immigration officer, MC12345 for example |
Update Date: | date of update of the file |
Updated By: | code of immigration officer, MC12345 for example |
UCI: | Unique Client Identifier number |
Family Name: | family name of Principal Applicant, Spouse, etc. |
Given Name: | given name of Principal Applicant, Spouse, etc. |
Type: | “Criminality” |
Status: | “Not Started”, “In Progress”, or “Passed” |
Validity Date: | 2 years after Created Date |
Status Updated by: | code of immigration officer, MC12345 for example |
Status Updated Date: | date of status update |
Assigned By: | code of immigration officer, MC12345 for example |
Assigned To: | code of immigration officer, MC12345 for example |
Due Date: | bring forward date (date the file will be look at again by an immigration officer) |
Activity #:
Criminality: 2 (etc.)
Same data as Criminality: 1 above but for other members of the family included in the application.
Medical: 1
Created Date: | date of creation of the file |
Created By: | code of immigration officer, MC12345 for example |
Update Date: | date of update of the file |
Updated By: | code of immigration officer, MC12345 for example |
UCI: | Unique Client Identifier number |
Family Name: | family name of Principal Applicant, Spouse, etc. |
Given Name: | given name of Principal Applicant, Spouse, etc. |
Type: | “Medical” |
Status: | “Not Started”, “In Progress”, or “Passed” |
Validity Date: | 1 year after medial exam date |
Status Updated by: | code of immigration officer, MC12345 for example |
Status Updated Date: | date of status update |
Assigned By: | code of immigration officer, MC12345 for example |
Assigned To: | code of immigration officer, MC12345 for example |
Due Date: | bring forward date (date the file will be look at again by an immigration officer) |
Activity #:
IME #: | Immigration Medical Exam (IME) number |
UMI: | Upfront Medical Identification (UMI) number |
Assessed For: | “All” |
IME Status: | “Assessed” |
IME Status Reason: | “Granted” |
RMO: | Regional Medical Office, usually blank |
M Profile: | medical code assigned following the assessment of your exam, more info here |
Description: | medical code description, more info here |
S Profile: | surveillance code assigned following the assessment of your medical exam, more info here |
Description: | surveillance code description, more info here |
MOF Rationale Exists: | Medical Observations & Furtherance, “Yes” or “No” |
MOF Review: | blank if “No” above |
Valid Until: | 1 year after medial exam date |
IMM Type: | is the application Excessive Demand Exempt (EDE), either “Non EDE” or “EDE” |
UMI Type: | “Worker”, etc. |
Expected Date of Delivery: | blank or if Principal Applicant or Spouse is pregnant, expected date of delivery |
Medical: 2 (etc.)
Same data as Medical: 1 above but for other members of the family included in the application.
Info Sharing: 1
Created Date: | date of creation of the file |
Created By: | code of immigration officer, MC12345 for example |
Update Date: | date of update of the file |
Updated By: | code of immigration officer, MC12345 for example |
UCI: | Unique Client Identifier number |
Family Name: | family name of Principal Applicant, Spouse, etc. |
Given Name: | given name of Principal Applicant, Spouse, etc. |
Client/Party: | Principal Applicant or Dependent, either “PA”, or “DEP” |
Relationship: | “Spouse” or “Common-law Partner” if info sharing of spouse or common-law partner, or blank if info sharing of Principal Applicant |
Type: | “Biometric – FCC” or “Biographic” |
Partner: | “USA”, “NZL”, “AUS”, “GBR” |
Status: | No Record Trace “NRT”, “Complete”, “Complete – Not Reviewed”, or “Exempt – Member – Partner CIT” |
Validity Date:
Status Updated by: | code of immigration officer, MC12345 for example |
Status Updated Date: | date of status update |
Assigned To: | code of immigration officer, MC12345 for example |
Assigned By: | code of immigration officer, MC12345 for example |
Due Date: | bring forward date (date the file will be look at again by an immigration officer) |
Activity #:
Correction Ref #: | usually blank |
Correction Date: | usually blank |
Urgent: | yes or no, either “Y”, or “N” |
Info Sharing: 2 (etc.)
Same data as Info Sharing: 1 above but for other members of the family included in the application and for other types of info sharing.
HIRV ( Human and International Rights Violation), ORGANIZED CRIME, MISREPRESENTATION, MINISTERIAL RELIEF.
GCMS Notes sample extract - ADMISSIBILITIES section
6. FINALIZE APPLICATION
Document Issuance
This is the sub-section that will be populated with any document sent following the approval of the applicant. This sub-section will be blank if the application is still under processing.
Refusal Grounds
This is the sub-section that will be populated with any information and reasoning related to the refusal of your application. This sub-section will be blank if the application is still under processing.
7. CORRESPONDENCE
Outgoing
This is the sub-section containing detailed information on any document, communication, or request sent from IRCC to the applicant.
Incoming
This is the sub-section containing detailed information on any document, communication, or request sent from the applicant to IRCC.
8. APPEALS AND LITIGATION
IAD – Immigration Appeal Division
This sub-section will only contain details of any immigration appeal application.
Litigation
This sub-section will only contain details of any litigation brought forward by the applicant against IRCC.
9. OTHERS REQS
H&C – Humanitarian & Compassionate
This sub-section will only contain details of any H&C application.
A39-A41
This sub-section will only contain details of any inadmissibility grounds under A39 (Financial grounds) and A41 (Non-compliance with the Act or the Regulations).
10. EVENTS
11. PAYMENTS
12. FEES
13. ESDC
14. ASSOCIATIONS – This section usually contains information on verifications done by third parties
Organization and Entities: 1
Created Date: | date of creation of the file |
Created By: | code of immigration officer, MC12345 for example |
Update Date: | date of update of the file |
Updated By: | code of immigration officer, MC12345 for example |
Amount Invested (CAD): | blank if not a verification of business funds |
Org/Entity ID: | this is the IRCC internal ID code for the organization/entity being verified |
Name: | “CIO – EE – 11pt2 Decision” (related to eligibility), “Triage criteria – admissibility”, “CEC COMPLETE FILES”, etc. |
Type: | “Organization” |
Sub Type: | “Other” |
Other Sub Type Descrip: | “CIO – EE – 11pt2 Decision” (related to eligibility), “Triage criteria – admissibility”, “CEC COMPLETE FILES”, etc. |
Contact Family Name: | if applicable, this will be blank as to not reveal which organization is being verified |
Contact Given Name(s): | if applicable, this will be blank as to not reveal which organization is being verified |
Reason: | “Other” |
Other Reason Description: | “11.2” (related to eligibility), “Triage criteria – admissibility”, “CEC COMPLETE FILES”, etc. |
Effective Date: | usually around the date R10 checks are done |
Expiry Date: | if applicable, this will be blank as to not reveal which organization is being verified |
Disassociation Reason: | usually blank |
Other Disassociation Description: | if applicable, this will be blank as to not reveal which organization is being verified |
Registration #: | if applicable, this will be blank as to not reveal which organization is being verified |
Place of Registry: | if applicable, this will be blank as to not reveal which organization is being verified |
Status: | “Active” |
Third Party ID#: | if applicable, this will be blank as to not reveal which organization is being verified |
Place of Registry: | if applicable, this will be blank as to not reveal which organization is being verified |
Organization and Entities: 2 (etc.)
Same data as Organization and Entities: 1 above but for other organization and entities that are verified.
There are usually 2 other sub-sections in this ASSOCIATIONS section that are usually blank but can contain information if applicable: APPLICATIONS AND CASES, and PAPER FILE.
GCMS Notes sample extract - ASSOCIATIONS section
15. HISTORY – All the status updates the application went through
Application Status: 1
Created Date: | usually blank |
Created By: | usually blank |
Updated Date: | usually blank |
Updated By: | usually blank |
App / Case Status: | “Candidate” |
App Status Reason: | “Open”, “Application Received”, “Invitation Sent”, “Invitation Pending”, etc. |
Other Reason Description: | usually blank |
Leave Decision: | usually blank |
Leave Decision Date: | usually blank |
Decision: | usually blank |
Decision Date: | usually blank |
Office: | “GCMS-System”, “Centralized Intake Office”, etc. |
Accepted Date: | date the application was received |
Application Status: 2
Same data as Application Status: 1 above but with updates.
Application: 1
Created Date: | usually blank |
Created By: | usually blank |
Updated Date: | usually blank |
Updated By: | usually blank |
Field Name: | “Eligibility”, “Criminality”, “Security”, “Medical”, “Primary Office”, “Secondary Office”, etc. |
New Value: | “Not Started”, “In Progress”, “Passed”, “Complete”, etc. |
Old Value: | “Not Started”, “In Progress”, “Passed”, “Complete”, etc. |
Office: | “GCMS-System” |
Application : 2
Same data as Application: 1 above but for other application types, with updates on each.
Fees:1
Created Date: | usually blank |
Created By: | usually blank |
Updated Date: | usually blank |
Updated By: | usually blank |
Fee Id: | code ID of fee |
Name: | full name of applicant or dependent(s) |
Field Name: | “Fee Status” |
New Value: | “Paid”, “Exempt” |
Old Value: | “Outstanding”, blank |
Fees: 2
Same data as Fees: 1 above but for other fee IDs, and updates on each.
Activity: 1
Created Date: | usually blank |
Created By: | usually blank |
Updated Date: | usually blank |
Updated By: | usually blank |
UCI: | Unique Client Identifier number |
Name: | full name of applicant or dependent(s) |
Sub-Activity / Activity Type: | “Candidate Assessment”, “Eligibility”, “Criminality”, “Biometrics”, “Security”, “Medical”, etc. |
Field Name: | “Status” |
New Value: | “Not Started”, “In Progress”, “Passed”, “Complete”, etc. |
Old Value: | “Not Started”, “In Progress”, “Passed”, “Complete”, etc. |
Activity: 2
Same data as Activity: 1 above but for other members of the family included in the application, other types of activities, and updates on each.
16. EDOCS – This section will contain a list of the details of all documents received by IRCC from the applicant or created by IRCC.
Edocs: 1
Document #: | document number |
eDoc #: | document number if uploaded online |
Attachment Name: | name of the document |
Document Type: | “Form”, “Incoming Correspondence”, “Relationship”, “Admissibility” |
Document Sub Type: | “IMM5786”, “Passport/Travel Doc”, “Marriage Certificate / Licence”, “National ID”, “Medical”, “Police Certificate”, etc. |
Country of Issue: | if applicable |
Issue Date: | if applicable |
Expiry Date: | if applicable |
Uploaded Date: | date the document was uploaded |
Uploaded By: | usually a system |
Uploaded Office: | if not applicant |
Uploaded Source:
Edocs: 2 (etc.)
Same data as Edocs: 1 above but for other documents.
17. NOTES – This section contains notes written by immigration officers, arranged chronologically from the most recent
Notes: 1
Created Date: | date of creation of the note |
Created By: | code of immigration officer, MC12345 for example |
Update Date: | date of update of the note |
Updated By: | code of immigration officer, MC12345 for example |
Restricted: | “Yes” or “No” |
Label: | “General”, “EE Eligibility”, “Adm/Criminality”, “Client Enquiry”, etc. |
Office: | “GCMS-System”, “Centralized Intake Office”, “Montreal Call Centre”, etc. |
Text: | immigration officer notes |
Notes: 2 (etc.)
Same data as Notes: 1 above but for other members of the family included in the application, other types of activities, and updates on each.
